1. Introduction
The Portuguese Association of Otoneurology (APO), with its registered office at Rua da Paz, 66-2º, 4050-461 Porto, and Tax Identification Number 504 038 346, is responsible for processing the data collected via its website (https://www.otoneuro.pt/), and focuses its attention on the interests of its members, as well as on the rights of data subjects who access its websites, in particular the registration website (https://diventos.eventkey.pt). In this context, we have drawn up this Privacy Policy so that you can be informed about how your personal data is processed.
By browsing our websites and using our services, you are consenting to the collection of data and accepting the terms of this Privacy Policy. The Portuguese Association of Otoneurology (APO) reserves the right to amend these terms and conditions governing the processing of personal data at any time. Any such amendments will be duly publicised on the websites.
2. Personal data collected
The Portuguese Association of Otoneurology (APO) collects personal data from users who wish to register for conferences, with the option of also requesting a hotel booking, all by completing an online form. The personal data that may be processed via our websites is as follows: name, email address, telephone number, tax identification number, postal address, profession, area of specialism, company or hospital and its address.
3. Purposes of processing and legal bases
Personal data provided on our websites is processed for the purposes of registering the user with the Portuguese Association of Otoneurology (APO), or to respond to enquiries submitted by the user directly via the website. The processing of personal data for the purpose of sending communications is subject to users’ specific consent, which forms the legal basis for the processing of personal data. Users may withdraw this consent at any time and delete their registration, using the methods set out below, without this affecting the processing of their data prior to such withdrawal. In addition to the purposes mentioned above, the Portuguese Association of Otoneurology (APO) may process the personal data of website users for statistical purposes, limited, however, to the minimum necessary for that purpose.
4. Recipients of personal data
The Portuguese Association of Otoneurology (APO) does not disclose personal data to third parties, except where this is necessary to comply with legal obligations to which we are subject, or in the case of entities contracted by us to provide services that encompass one or more of the purposes referred to above, as well as the maintenance of the website. These entities will process the data solely in accordance with instructions from the Portuguese Association of Otoneurology (APO) and in accordance with applicable data protection legislation, and within the limits of the purposes and legal bases set out in this Policy. The Portuguese Association of Otoneurology (APO) may share personal data with the following entities: a) Parties involved in the organisation of conferences we hold, such as organising bodies and hotels; b) Public authorities, in the context of complying with legal obligations; c) Service providers who provide services to the Portuguese Association of Otoneurology (APO) for the purposes described above. In cases where the disclosure of personal data to the above-mentioned entities involves an international transfer of personal data (i.e., outside the European Union), the Portuguese Association of Otoneurology (APO): (i) will carry out such a transfer on the basis of an adequacy decision by the Organising Committee, under the terms of which the country or international organisation in question guarantees a level of protection of personal data equivalent to that provided by European Union legislation; or (ii) where no adequacy decision has been issued by the Organising Committee, the Portuguese Association of Otoneurology (APO) undertakes to adopt appropriate security measures to ensure the confidentiality and protection of personal data, in accordance with the applicable legislation on the protection of personal data.
5. Retention of personal data
The Portuguese Association of Otoneurology (APO) will retain personal data for as long as is necessary to fulfil the purposes for which it was collected. However, in certain situations, the data may be retained for longer periods where required by law.
6. Minors
The website of the Portuguese Association of Otoneurology (APO) is aimed at adults. To the best of our knowledge, no personal data relating to minors will be collected on our website without the prior consent of their legal guardians.
7. User rights
Users have the right to request from the Portuguese Association of Otoneurology (APO) access to their personal data, as well as the rectification or erasure of such data and the restriction of its processing, in accordance with the law; they may object to the processing or request the portability of their personal data, also in accordance with the law. Users have the right to lodge a complaint with the National Data Protection Commission if they believe that their rights regarding their personal data have been infringed. If you wish to exercise any of your rights, please contact us in writing at diventos@diventos.com.
8. Security and Confidentiality
We are committed to implementing appropriate security measures to ensure the protection of your personal data and to prevent access by unauthorised persons. We preserve the confidentiality of the information provided and will not sell or share it with any third party, unless required to do so by law or by a court order. The Portuguese Association of Otoneurology (APO) is committed to keeping your information confidential in accordance with this Privacy Policy and applicable legislation. To ensure the security and confidentiality of the data we collect online, we use data networks protected, amongst other things, by industry-standard firewalls and password protection.
9. Cookies
The Portuguese Association of Otoneurology (APO) uses cookies on its websites to improve performance and the browsing experience for its users. “Cookies” are small pieces of software that are stored on users’ devices via their browser; they retain only information relating to preferences and do not, therefore, include personal data, storing only general information. Acceptance of our automated data collection procedures and the use of cookies is necessary to take full advantage of the many features and services offered through this website. Should you choose to configure your browser to block and/or delete cookies, we cannot guarantee that you will have access to all the features and services on this website; in particular, your computer may not be able to display the images you are trying to view.
10. Links to other websites
As a service to our visitors, our website may provide links to other websites over which the Portuguese Association of Otoneurology (APO) has no control or responsibility. The Portuguese Association of Otoneurology (APO) accepts no responsibility for, nor does it approve, support or endorse in any way the content of these websites, nor of any websites linked to or referred to therein. The Portuguese Association of Otoneurology (APO) accepts no liability for any damage resulting from viruses that may infect the user’s computer or network, or other property, arising from access to the website of the Portuguese Association of Otoneurology (APO) and the transfer of content from it to the user’s computer or network.
11. Unsolicited email / spamming
The Portuguese Association of Otoneurology (APO) does not engage in “spamming”, that is, the sending of unsolicited emails – usually of a commercial nature – in large quantities and repeatedly to individuals with whom the sender has had no prior contact or who have not consented to receiving such messages. Instead, when we believe that one of our communications is important to you, we will inform you by email, always giving you the opportunity to opt out of this type of service.
12. Information about the Portuguese Association of Otoneurology (APO)
If you have any questions or complaints regarding our compliance with this Policy, or if you wish to make any recommendations or comments aimed at improving the quality of our Policy, please contact the Portuguese Association of Otoneurology (APO) via the following e-mail addressdiventos@diventos.com. We can assure you that we are constantly striving to improve the protection and security of the data you provide to us. We also invite you to read our “Terms of Use” carefully for further information regarding the use of our website.
13. Cancellation and/or Refund Policy
Right of withdrawal / cancellation
Consumers have the right to cancel their purchase. Consumers are entitled to a standard period of 14 (consecutive) days across the EU.
14. Payment Methods
When completing your order, please select the option you require:
15. Governing law and jurisdiction
This policy is governed by Portuguese law and any disputes arising in connection with it shall be settled by the courts of the District of Porto.
Drafted on 16 April 2021
